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Data Protection Responsibilities Agreement

Employee Information:

  • Employee Name:
  • Employee ID:
  • Department/Position:
  • Start Date:

Company Information:

  • Company Name:
  • Company Address:
  • Company Contact Information:

Data Protection Responsibilities:

As an employee of [Company Name], I acknowledge and agree to the following responsibilities related to the protection of personal data and compliance with relevant privacy laws and regulations, including the Protection of Personal Information Act (POPIA):

  1. Data Collection: I will only collect personal data that is necessary for the lawful purposes identified by the company and will ensure that such data is collected in accordance with applicable data protection principles.
  2. Data Processing: I will process personal data only for the purposes specified by the company and will adhere to the principles of fairness, lawfulness, and transparency in all data processing activities.
  3. Data Accuracy: I will take reasonable steps to ensure the accuracy and completeness of personal data collected and processed by the company and will promptly rectify any inaccuracies or deficiencies identified.
  4. Data Security: I will implement appropriate technical and organizational measures to protect personal data against unauthorized access, disclosure, alteration, or destruction, in accordance with the company’s information security policies and procedures.
  5. Data Retention: I will only retain personal data for as long as necessary to fulfill the purposes for which it was collected, and will securely dispose of data that is no longer required, in compliance with the company’s data retention policy.
  6. Data Subject Rights: I will respect the rights of data subjects, including the right to access, rectify, erase, or restrict the processing of their personal data, and will promptly respond to any requests made by data subjects in accordance with applicable laws and regulations.
  7. Data Breach Reporting: I will report any actual or suspected data breaches to the designated Data Protection Officer or relevant authority as required by law, and will cooperate fully in any investigation or remediation efforts.

Compliance Acknowledgment:

I acknowledge that I have read and understand the company’s data protection policies and procedures, including the provisions of this Data Protection Responsibilities Agreement. I agree to comply with all applicable laws, regulations, and internal policies governing the protection of personal data in the course of my employment with the company.


[Employee Signature]

Date: _____________________

This Data Protection Responsibilities Agreement is designed to outline the specific responsibilities of employees regarding the protection of personal data and compliance with data protection laws and regulations.

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